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Stop doing admin work.
Start designing again.

I help solo web design agency owners handle more client work without hiring by automating their onboarding, communication, and delivery systems.

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5 automations — covering your full client pipeline from first inquiry to final referral
1–2 week delivery — fully built and live in your workspace
Solo designers only — we don't work with anyone else

You're a designer, not an admin assistant.

Right now, you're losing hours to the invisible work — answering repetitive emails, writing proposals, manually setting up ClickUp tasks, and chasing clients for content. That's time you should be spending on deep creative work, or just logging off early.

Lost Hours

Manually writing proposals and copying call notes across five different apps — every single project.

Dropped Leads

Taking too long to reply to new enquiries while you're focused on deep design work. Slow response loses clients.

Messy Onboarding

Sending 5 separate emails to collect assets, passwords, and signed contracts. Every new client is a manual process.

The Agency OS

We don't sell courses. We build the exact automation systems you need directly into your workspace — ready to run from day one.

Most Popular

Agency OS Build

For solo web designers ready to automate — we build and deploy the full system for you.

$1,200 one-time
+ $150/month optional maintenance
Instant lead response and qualification
Every new inquiry gets an immediate automated reply with a short qualification form. Leads are routed by budget — qualified leads get your Calendly link, unqualified leads get a polite rejection. You never miss a lead and never waste time on a discovery call with someone who can't afford you.
AI-generated proposals from call notes
After your discovery call, paste your raw notes into a form. AI extracts every key detail — client name, problem, deliverables, timeline, investment — and populates your proposal template automatically. A polished, fully personalised proposal is in your inbox within minutes.
Automated proposal follow-up sequence
The moment you mark a proposal as sent, a three-email follow-up sequence starts automatically — sent at day 1, day 3, and day 7. Each follow-up lands as a reply in the original thread. If the client replies at any point, the sequence stops immediately. If there is no response after all three, the lead is automatically moved to dormant.
Full client onboarding workflow
When a proposal is accepted, your client receives a welcome email with a kickoff booking link within 2 minutes — automatically. Ten minutes later they receive an asset collection form to submit their logo, brand colours, niche, and inspiration. Everything lands directly in their ClickUp record. No back and forth emails.
ClickUp CRM built for your agency
A fully configured CRM built specifically for solo web designers — with pipeline stages from Lead to Delivered, custom fields for every client detail, and automatic status updates triggered by every automation in the system. Your entire client pipeline is visible and up to date at all times without you touching it.
Post-delivery referral and review sequence
When a project is marked as delivered, your client automatically receives a Google review request. Three days later they receive a separate referral ask with your booking link. Both emails are personalised and timed for when satisfaction is highest. Every completed project feeds your next one.
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Agency OS Audit

For solo web designers who want clarity on where to automate before building anything.

Custom
Pricing discussed on call
  • Full workflow review from lead to delivery
  • Identification of every manual task costing you time
  • Custom automation roadmap for your specific stack
  • Priority order for fastest impact
  • Full written report delivered after the review
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Built by someone who knows agency life.

We don't build generic automations. We focus strictly on solo web designers because we understand the exact bottlenecks you face — the endless revisions, the delayed assets, the friction of getting paid.

Refyra Workflows is designed to install the operational discipline of a 10-person agency into your solo operation, without the overhead.

Syed Zaid Saqib — Founder of Refyra Workflows, web design agency automation specialist

Frequently Asked Questions

Everything you need to know about the Agency OS and how it works.

What tools do you use to build the Agency OS?

Every system is built custom using a combination of Make.com for automation logic, ClickUp for your CRM, Tally for forms, Gmail for client communication, and Calendly/Cal.com for scheduling. AI is used where it adds genuine value — specifically for proposal generation. Everything runs on standard, widely-supported platforms so you can understand, maintain, and expand your systems after delivery. We do not build anything that locks you into a proprietary tool.

Will I need to pay for extra software subscriptions?

Yes, you will need a few low-cost subscriptions. Typically this means an automation platform account (Make.com starts at around $9/month) and optionally an AI API account if you want AI-generated proposals. We audit your existing stack first and always optimise for the lowest possible monthly overhead — most clients add no more than $20–30/month in new tools.

How long does the Agency OS Build take?

The Agency OS Build typically takes 1–2 weeks from the kickoff call to full deployment and live testing inside your workspace. The timeline includes: a discovery session to map your current workflow, the build phase (automation setup, CRM configuration, testing), and a handoff call where we walk you through every system.

Do you offer support after the system is built?

Yes. We offer an optional $150/month maintenance plan that covers API breaks, platform updates, minor workflow adjustments, and ongoing monitoring. If you do not take the maintenance plan, you receive full documentation and a recorded walkthrough so you can manage the systems independently.

Who is this service designed for?

Refyra Workflows is designed specifically for solo web design agency owners — freelancers and one-person studios running a client services business built on tools like Webflow, Framer, or Figma. If you are handling client communication, project management, and design work by yourself and feel like admin is eating your creative time, this service is for you.

What is the difference between the Agency OS Build and the Agency OS Audit?

The Agency OS Build is a done-for-you service: we design, build, and deploy your full automation system inside your workspace. The Agency OS Audit is for designers who are not yet ready to build — we review your entire workflow from lead to delivery, identify every manual task costing you time, and deliver a prioritised automation roadmap so you know exactly what to build first.

Ready to reclaim your time?

Let's talk about your current bottlenecks and see exactly how much time you could save every week with a custom automation system.

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